Purpose: 

This policy outlines the eligibility and guidelines for utilizing hotel accommodations arranged or supplied by Nomad Mobile Technologies. 

Policy Statement: 

Hotel accommodations provided, arranged, or paid for by Nomad Mobile Technologies are strictly reserved for active employees and contractors engaged in official company business. These accommodations are intended to support work-related travel, assignments, and temporary relocation as authorized by management. 

Scope:

This policy applies to: 

● Full-time and part-time employees

● Independent contractors with a current contract and valid assignment from Nomad Mobile Technologies 

Restrictions:

● Guests, family members, or individuals not employed or contracted by Nomad Mobile Technologies are not permitted to stay in hotel rooms supplied by the company.

● Unauthorized individuals occupying such accommodations may result in disciplinary action for the responsible employee or contractor and may incur reimbursement obligations. 

Pet Policy:

● Employees and contractors are responsible for ensuring that pets are permitted at any hotel arranged or booked through Nomad Mobile Technologies. 

● Nomad Mobile Technologies is not responsible for any damages caused by pets during a stay in company-provided accommodations. 

● Nomad Mobile Technologies will not cover pet deposits, fees, or cleaning charges associated with pets under any circumstances. 

● All pet-related agreements, costs, and liabilities are solely the responsibility of the employee or contractor. 

Reservation Guidelines:

● Same-day accommodation requests made after 11:59 PM will not be processed. Employees or contractors who fail to adhere to this timeframe will be personally responsible for securing their own lodging. 

● Reservation requests must be submitted a minimum of 90 minutes prior to the anticipated arrival time to allow adequate time for processing. 

● If a reservation falls outside of the hotel's cancellation or refund period and the individual fails to check in by the designated time, they may be held accountable for the associated costs, within reasonable limits. 

Enforcement:

• Violations of this policy may lead to disciplinary action, up to and including termination of employment or contract, and reimbursement for unauthorized expenses. 

Exceptions:

• Any exceptions to this policy must be approved in writing by the appropriate department head or executive leadership.