Time-Off Accrual and Leave Policies

• PTO Policy: Employees receive two weeks of Paid Time Off (PTO) at the start of each calendar year.
• No rollovers: Unused PTO does not carry over into the following year.
• Holiday Work: The company operates on most holidays, but these may be optional based on operational needs. Employees should confirm holiday schedules with management.
• Extended Absences: All extended absences will be monitored and documented. Misuse or repeated absences may result in verbal or written warnings.

Pay and Banking Information

• Weekly Pay Schedule:
• Banking Updates and Pay Stubs:
• Banking information can be updated through the ADP app.
• Pay stubs are also accessible via the app.
• Employees who lack access to ADP should contact management to resolve this issue.

Pay Structure

• Training/Drive/Day Fees:

Reimbursement Policy

Expenses for travel and activities may be reimbursed with receipts for personal vehicle use:

• Oil Changes: Every 3,000 to 12,000 miles, based on vehicle model.
• Brakes/Brake Pads: After 30,000 miles with the company.
• Gas: For travel to and from job sites.
• Tolls: For travel to and from job sites.
• Carpooling Encouragement: Recommended for higher emissions areas and long-distance travel.
• Travel Reimbursements: Flights and extra baggage may be covered with CEO or COO approval.

Accommodation Reimbursement

Accommodations are provided; self-booked stays are reimbursed up to $80 per night with receipts and approval.

Invoices and Payments

To ensure prompt processing and reimbursement, technicians must adhere to the following invoicing and payment submission procedures:

• Submission Deadline:
  All invoices must be submitted to payments@nomadtechinstalls.com no later than Sunday at 11:59 PM EST of the relevant week. Timely submission of invoices facilitates efficient accounting and ensures that reimbursements are processed without undue delay.
  
  
• Required Documentation:
  In addition to the invoice, technicians must include completed timesheets and all relevant receipts. These documents are necessary for verifying expenses and hours worked, and they support the accuracy of your invoice.
  
  
• Consequences of Incomplete Submissions:
  Failure to submit complete timesheets with corresponding receipts by the specified deadline will result in a delay of reimbursement. In such cases, reimbursement will be deferred until the following pay period. This policy underscores the importance of timely and accurate documentation to avoid disruptions in payment schedules.
  
  

By following these guidelines, technicians help maintain a smooth invoicing process, ensuring that payments are processed efficiently and accurately.

Time Off and Leave Policies

To maintain smooth operations and adequate staffing, employees are required to adhere to the following guidelines when requesting time off:

• 6/2 Rule: 
• Advance Notice for Planned Absences:
  Employees must provide a minimum of two weeks’ notice for any planned time off. This notice period allows management to adjust schedules, arrange coverage, and ensure that business needs are met without interruption.
  
  
• Extended Vacations (Over One Week):
  For vacations or extended periods of absence lasting longer than one week, employees should give as much advance notice as possible. Early notification facilitates comprehensive planning, workload redistribution, and minimizes the impact on team productivity. While a formal minimum notice period remains two weeks, the expectation is to communicate potential long absences well in advance to allow for optimal scheduling adjustments.
  
  

Procedure for Requesting Time Off:

1. Submit a Formal Request:
   Use the designated leave request system or submit a written request to your direct supervisor, clearly stating the dates and duration of your planned time off.
   
   
2. Confirmation and Approval:
   Await confirmation from your supervisor or HR department. Your request will be reviewed based on staffing needs, current workload, and company policies before approval.
   
   
3. Planning for Coverage:
   Once approved, work with your supervisor and team to ensure that all responsibilities and tasks are appropriately handed over or rescheduled during your absence. This collaboration helps maintain continuity of operations.
   
   

Additional Considerations:

• Flexibility and Communication:
  While the two-week notice is standard, unforeseen circumstances may arise. In such cases, communicate with your supervisor as soon as possible to discuss alternative arrangements. Open and timely communication is essential for accommodating unexpected changes.
  
  

Documentation and Record-Keeping:

All approved time-off requests will be documented and recorded according to company policy. This practice ensures transparency and assists with future planning and resource management.